Fields marked with a red asterisk (*) are mandatory.

Declaration of consent under data protection law

Please read the following paragraph carefully. If you do not agree to the paragraphs marked with an asterisk (*), you cannot use this application.

For queries and to revoke your consent to storage at any time, please contact:
Event Management of the University of Vienna
Congress Service
Universitätsring 1
1010 Vienna
congress@univie.ac.at

The Event Management of the University of Vienna and any processors will erase all relevant data stored as soon as they receive your withdrawal of consent.

Your personal data will be erased as soon as the purpose of the processing activity has been fulfilled and if no other statutory storage period applies.

For information about data storage, please see the Privacy Policy.

Data collection / storage / processing

I consent to the collection, storage and processing of my personal data (first and last name, e-mail address, address) by the Event Management of the University of Vienna as well as the organisers themselves for the purposes of

• sending me a confirmation of registration
• providing information 
• personnel administration, financial administration, research and statistics
• contacting me if registration is not completed

in the context of the event.

Please note that personal data will be stored until the end of the conference even if you do not complete the registration process, so that we can contact you.
If you do not wish this to happen, please contact the Event Management team at the University of Vienna so that your data can be deleted immediately.

I hereby declare that I am giving my consent freely. I have also been informed that I have the right to withdraw my consent at any time informally with future effect, and without any negative consequences for me.

I hereby declare that I have been informed and am fully aware of my rights as a data subject (right to be informed/right to rectification/right to erasure, etc.) pursuant to articles 12-21 of the General Data Protection Regulation.

House Rules

I confirm that I have taken note of the valid house rules of the University of Vienna.

Photographs / Video Recording

Parts of the conference may be photographed. The images may be used on the ICMF 2026 website to promote the event and for any publication. If you do not want photos to be taken of you, please approach the photographer.

Dietary requirements

As part of the event, personal data on dietary preferences (such as vegan, vegetarian etc.) is collected and processed in order to ensure that catering is tailored to requirements. As this information may allow conclusions to be drawn about religious or ideological beliefs, it is considered special categories of personal data within the meaning of the GDPR. The processing is carried out exclusively on the basis of the express consent of the data subjects in accordance with Article 9(2)(a) GDPR and serves exclusively for the individual planning and implementation of the catering offer. The data is only stored for as long as is necessary to fulfill the purpose and no longer than required by law.

A number of rooms have been reserved in hotels for the event (self-pay basis), which can be booked up to 6 weeks before the start of the event.

Please indicate whether you plan to book a room from this allocation.

Further information on hotel reservations can be found in the confirmation email you will receive after completing your registration.

A confirmation will be sent to the e-mail address you provided. This may take a few minutes.

Please check your spam folder if you do not receive a confirmation.

If you have any questions regarding your registration, please contact congress@univie.ac.at.